Scheduling an Appointment Voicemail
You need to schedule or reschedule an appointment with a doctor, salon, or service provider. You will leave a voicemail with your availability and contact details.
Dialogue
Listen and follow along with the conversation
Vocabulary
Essential words and phrases from the dialogue
schedule
To schedule means to arrange or book a time for an appointment or event. Use it when making plans, like 'I need to schedule a meeting.'
flexible
Flexible describes someone or something that can change easily to fit different situations. In voicemails, say 'I'm flexible' to show you're open to different times.
ideally
Ideally means in the perfect or best situation. Use it to express your preference, like 'Ideally, I'd like morning hours,' but be ready for changes.
adjust
To adjust means to make small changes to fit better. It's useful in scheduling: 'I can adjust my plans if needed.'
available
Available means free or ready to be used at a certain time. Ask 'Are you available on Friday?' when checking schedules.
reach
To reach someone means to contact them successfully, like by phone. Say 'You can reach me at this number' in voicemails.
cell phone
Cell phone is another word for mobile phone. In the US, people often say 'cell' instead of 'mobile.' Use it when giving your contact number.
Key Sentences
Important phrases to remember and practice
Hi, this message is for Dr. Smith's office. My name is Emily Johnson, and I'm calling to schedule an annual check-up.
This sentence introduces the voicemail politely. It uses 'this message is for' to direct it, and 'I'm calling to' plus infinitive (schedule) to explain the purpose. Useful for starting any voicemail clearly.
I'm quite flexible next week. Ideally, I'd like to come in on Tuesday or Wednesday afternoon, but I can adjust if those times aren't available.
This shows availability with options. 'Quite flexible' means very open; 'I'd like to' is a polite way to express preference (contraction of 'I would'); 'but' contrasts with alternatives. Great for suggesting times while being adaptable.
You can reach me on my cell phone at 555-123-4567. That's 555-123-4567.
This gives contact info clearly. 'You can reach me' is polite for providing a way to contact; repeating the number helps ensure it's heard correctly. Always repeat numbers in voicemails for clarity.
Please leave a message if I don't answer, and I'll call you back as soon as possible. Thank you!
This ends the voicemail helpfully. 'If I don't answer' uses a conditional for possibilities; 'as soon as possible' means very quickly (abbreviated ASP). Use this to invite a response and end politely.