Leaving a Professional Voicemail
Leaving a clear, concise, and professional voicemail message when the intended recipient is unavailable.
Dialogue
Listen and follow along with the conversation
Vocabulary
Essential words and phrases from the dialogue
voicemail
A recorded message left on someone's phone when they can't answer the call. Use it when talking about phone messages in professional settings.
revised
Changed or improved, often to fix errors or add updates. Common in business for documents or plans that need updates.
proposal
A formal plan or offer, like a business idea or project suggestion. Use it in work emails or calls to discuss ideas.
adjustments
Small changes made to improve something. Useful in professional talks when explaining modifications to plans or budgets.
budget breakdown
A detailed list showing how money is divided or spent. Important in business for financial discussions.
attached
Sent along with an email as a file. Say this when you include documents in professional emails.
earliest convenience
As soon as possible without being urgent. A polite way to ask someone to respond quickly in business communication.
Key Sentences
Important phrases to remember and practice
Hi Sarah, this is Lisa Davis from Horizon Marketing.
This is a standard way to introduce yourself in a voicemail. Use it to clearly state your name and company at the start for professional calls. It's polite and direct.
I'm calling about the revised proposal for the Q3 campaign.
This sentence states the purpose of the call clearly. Useful for voicemails to explain why you're calling. 'Q3' means third quarter, common in business for time periods.
We've made a few adjustments based on our last discussion.
This explains changes made after a previous talk. Good for professional updates; it shows collaboration. Use 'based on' to refer to reasons from past conversations.
I've attached the updated document to an email, which I sent to you just now.
This informs the listener about an email with a file. Essential in business voicemails when following up with documents. 'Just now' means very recently.
Could you please review it when you have a moment and let me know if it meets your expectations?
A polite request for feedback. Use this in professional messages to ask for review without pressure. 'When you have a moment' is a courteous way to say 'when you're free.'
My direct line is 555-123-4567. Please call me back at your earliest convenience.
This provides contact info and asks for a callback politely. Key for voicemails; 'direct line' means personal phone number, and 'at your earliest convenience' is formal for 'soon.'
Thanks a lot, Sarah. Looking forward to hearing from you.
A friendly closing for voicemails. Shows gratitude and expectation. Use this to end positively; 'looking forward to' expresses positive anticipation in business English.